TECHNICAL IMPLEMENTATION / ESRA REAL ESTATE COMPANIES

Behind ESRA Real Estate Companies' 100-Year Celebration: The Marketing Infrastructure That Connected It All

ESRA Real Estate Companies marked 100 years with a year-long celebration and many events. Behind it all ran one connected system. It handled event registration, CRM, marketing automation, sponsorship payments, and lead capture.

Technical Implementations · CRM · Marketing Automation · Event Registration · Payments

At a glance

The challenge

One Celebration. Multiple Moving Parts.

What we did

Five Connected Technical Systems

The result

What the Implementation Produced

01 / THE BUSINESS CONTEXT

The Celebration Was Public. The Infrastructure Was Behind the Scenes.

Reaching 100 years in business was more than a milestone for ESRA Real Estate Companies. Its 2025 centennial brought many groups together through a series of events:

  • Real estate professionals
  • Business leaders
  • People from the community
  • Sponsors
  • Potential clients

The public saw four kinds of moments:

  • Talks with leaders
  • Community events
  • Ways to become a sponsor
  • An anniversary gala

Behind each interaction was a task the team had to handle:

  • Registering guests
  • Sending confirmations
  • Taking payments
  • Managing guests
  • Handling business inquiries

JFP Studios built the connected marketing infrastructure that ran behind all of it, across the whole campaign:

  • Landing pages
  • CRM tools
  • Automated messages
  • Ways to pay
  • Online intake forms

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A year-long celebration needed more than disconnected forms, websites, emails, and payment links.

02 / THE CHALLENGE

One Celebration. Multiple Moving Parts.

ESRA's centennial meant several events, several groups of people, and several ways to take part.

THE CHALLENGE IN BRIEF

ESRA needed digital tools that worked together for several audiences and many ways to take part:

  • Event details and registration for the public
  • Capturing guest contacts and staying in touch
  • Payments for sponsorships and journal ads
  • Forms for sponsors and advertisers to send their details
  • Guest management and event support
  • Inquiries about property management, brokerage, and investment

The goal was one technical setup that could support the campaign and the business it brought in.

03 / THE CREATIVE RESPONSE

Five Connected Technical Systems

JFP Studios built the campaign infrastructure in five connected parts:

  • Landing pages
  • The CRM
  • Automated registration
  • Payments
  • Event management
Diagram: five systems connected to one GoHighLevel CRM hub: 01 landing pages, 02 CRM and lead capture, 03 registration and automation, 04 sponsorship and payments through Stripe, Square and Eventbrite, and 05 guest operations, serving event guests, sponsors, journal advertisers and business inquiries.
Five systems, one hub: every part of the centennial infrastructure connected back to ESRA's CRM.
Diagram: one GoHighLevel CRM hub connected to five systems: landing pages, CRM and lead capture, registration and automation, sponsorship and payments, and guest operations.
Five systems, one hub: every part of the centennial infrastructure connected back to ESRA's CRM.

WHAT WE DID / KEY DECISIONS

01. Campaign websites and landing pages

GoHighLevel. Dedicated landing pages supported four parts of the campaign:

  • The centennial campaign
  • The leadership panel
  • Community programming
  • The gala

Each page gave visitors a relevant place to land and one action to take. No audience had to dig through a general company website to find its next step.

Leadership panel thank-you page with a video message from ESRA principals and a gala waitlist button.
The panel follow-up page: a video message from ESRA's principals and a single next step, joining the gala waitlist.
Meet the Speakers section showing six panelist cards for the From Harlem to the Future panel.
Panelist cards carried the "From Harlem to the Future" theme across the page and social promotion.
Gala landing page section listing November 14, 2025 at the Alhambra Ballroom with a map and ticket button.
The gala page put the date, venue, map and ticket purchase in one view.

02. CRM and business lead capture

GoHighLevel. The CRM and online intake forms handled event contacts. They also took in inquiries about property management, brokerage, and investment. Separate entry points let each kind of prospective relationship come in through its own relevant form.

Post-panel feedback form asking for an event rating, favorite part, gala interest, current goals and whether the attendee wants a follow-up.
The panel feedback form did double duty: event feedback, plus gala interest, stated goals and a direct follow-up request routed into the CRM.

03. Event registration and marketing automation

GoHighLevel. Several pieces worked together to help people sign up and attend:

  • Registration forms
  • Confirmation messages
  • Reminder communications
  • Related workflows

Project records document testing of the forms and emails. Together, these pieces made messages a built-in part of signing up.

GoHighLevel workflow: panel RSVP trigger, event date, campaign tag, contact note, internal notification, confirmation email, then timed story, panelist and reminder emails.
The panel RSVP workflow: each registration was tagged, noted on the contact record and flagged to the team, then received a confirmation and a timed sequence of story, panelist and reminder emails.

04. Sponsorship, advertising, and payment infrastructure

Stripe, Square, and Eventbrite. Payment tools handled gala attendance, sponsor payments, and journal ads. There were six sponsorship payment levels, ranging from $1,000 to $25,000. Matching forms let sponsors and advertisers send in their materials.

Gala sponsorship section showing the Anchor Sponsor package at $25,000 and Visionary Sponsor package at $15,000.
Sponsorship tiers were published on the gala page, each with its own purchase button.
Journal ad price table from back cover spread to quarter page, plus individual ticket pricing.
Journal ads and tickets were sold from the same page, with deadlines stated up front.
Hosted checkout for the Visionary Sponsor package listing tier benefits and card, Cash App, Google Pay and Affirm payment options.
Each tier opened a hosted checkout that listed the benefits and accepted card and wallet payments.
Two full-page advertiser tributes from the ESRA 100 centennial journal, from Organisation architecture-interiors-graphics and Reliable Building and Maintenance Services.
Where the ad payments ended up: full-page advertiser tributes as they ran in the centennial journal.

05. Guest management and event operations

The system also reached past promotion and checkout. It included these tools:

  • Digital guest lists
  • Waitlists
  • Support forms
  • Feedback pathways

These tools helped the team coordinate guests before, during, and after live events.

THE BRAND PLATFORM / STRATEGY & IDENTITY

IDENTITY / WORDMARK
COLOR & TYPOGRAPHY / APPLIED BRAND SYSTEM

05 / THE RESULTS

What the Implementation Produced

208

Leadership panel registrations

For the June 21, 2025 leadership panel.

5

Connected systems

Landing pages, CRM, registration automation, payments and guest operations, organized around one CRM.

6

Sponsorship levels

$1,000 to $25,000, each with its own checkout.

The project produced the following:

  • Campaign and event landing pages
  • Registration forms
  • CRM components
  • Automated communications
  • Ways for sponsors and advertisers to pay
  • Guest management tools
  • Intake forms for business inquiries

Reported leadership panel activity

  • 208 registrations for the June 21, 2025 leadership panel.

Why the integration mattered

Each part of the system had its own job:

  • Websites created access.
  • Sign-up systems recorded who took part.
  • The CRM organized relationships.
  • Automated messages kept people involved.
  • Payment pathways enabled transactions.

The technical value came from tying these parts to one larger business goal, and it did not depend on any one software tool.

The bigger picture

ESRA's centennial marked 100 years in business. The project shows how JFP Studios builds marketing systems that support four things:

  • Brand experiences
  • Audience engagement
  • Automation
  • Commercial transactions

Figures are reported campaign outcomes, not independently verified automation performance or attributable revenue.

LET'S BUILD AROUND YOUR NEXT OBJECTIVE

Building a Campaign With Multiple Moving Parts?

JFP Studios builds marketing systems that tie the whole picture together. That includes brand experiences, audience engagement, CRM, automation, and sales.

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